Power of Search
Your websites includes a universal search. This allows users to type a term and have results returned from webpages, photos, modules, and even inside PDF documents.
For this search to be able to index the PDF documents tey must be converted straight from word (.doc) files into PDF. If the document is printed out.. signed and then scanned back it can still be saved as a PDF document but to the computer it is just like a photograph. Essentially the letters and words become unsearchable.
Did you know all PDF's added to your bylaw or document library are automatically made searchable on our system? This means even if you print it out and sign it, we can still ensure the text is searchable when added to your website!
PDF with No Signatures
We recommend you convert your Word files directly to PDF and store them online without signatures.
As an industry example of how the signatures are not included I invite you to see
a) the Alberta Legislature http://www.assembly.ab.ca/net/index.aspx?p=han§ion=doc with a sample PDF
b) the City of Edmonton http://www.edmonton.ca/city_government/urban_planning_and_design/edc-minutes-and-agendas.aspx with sample PDF
You will see with both of these examples I can search the text.
But when we look at minutes with handwriting stored with them this powerful feature is disabled because it was not saved directly as a searchable PDF.
- Adobe: https://helpx.adobe.com/ca/acrobat/how-to/scan-paper-documents-searchable-pdf.html
- Nuance: https://www.nuance.com/print-capture-and-pdf-solutions/pdf-and-document-conversion/power-pdf-converter/power-pdf-advanced.html